$18-$22 per hour

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

 

Responsibilities:

  • Answer and direct phone calls
  • Maintain contact lists
  • Develop and maintain a filing system
  • Order office supplies
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Take dictation
  • Handle multiple projects
  • Prepare and monitor invoices
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Write letters and emails on behalf of other office staff
  • Cover the reception desk when required
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Reply to email, telephone or face to face enquiries
  • Answer telephone calls and pass them on
  • Greet and assist visitors to the office
  • Photocopy and print out documents on behalf of other colleagues

 

Requirements/Qualifications:

  • High school diploma or equivalent; college degree preferred
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures

 

Skills:

  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Administrative Writing Skills
  • Microsoft Office Skills (Excel a MUST)
  • Professionalism
  • Problem Solving
  • Supply Management
  • Inventory Control
  • Typing Skills
  • Multitask
  • Telephone Skills
  • Teamwork
  • Discretion and Judgment
  • Patience

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