Well-known company in South San Jose, Ca is seeking an Executive Assistant.  This positions will be reporting to C-level executives.

Responsibilities: 

  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
  • Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
  • Prepare reports, collect and analyze information; prepare presentations.
  • Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
  • Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.
  • Prepare executive responses to routine memos, letters, or correspondence.
  • Prepare checks for signature and review.
  • Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.
  • Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.

Qualifications:

  • B.S. in Management or related field
  • 3+ years administrative support or executive assistance
  • Problem solving ability
  • C-Level support
  • Advanced MS Office experience
  • Bi-lingual Spanish is a must

What to do next:

  • Please reply to this posting with your resume attached as a Word Document. If your resume is selected, we will contact you to schedule and internal interview so we can assess your skills and experience. APPLY TODAY!

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